A signature of email refers to a personalized block of text, images, or both, that is automatically appended to the end of outgoing emails. It typically includes information such as your name, job title, contact details, and any other relevant information you want to include. Signatures in Outlook help provide a professional touch to your emails and make it easier for recipients to contact you.
To add a signature in Outlook, follow these steps:
1 – Open Microsoft Outlook on your computer.
2 – Click on the File tab in the top left corner.
3 – From the menu, select Options.
4 – In the Outlook Options window, select Mail from the left-hand menu and click on the Signatures button.
5 – In the Signature Editor window, enter the desired text for your signature. You can format the text, add images, hyperlinks, and even include your company logo if desired.
- In the E-mail account section: select the email you want to create a signature.
- To create a new signature, click on the New button.
- If you want to set different signatures for new emails and replies/forwards, select the appropriate options under the Choose default signature section.
6 – Click OK to save your signature.
Your signature is now added to Outlook, and it will be automatically appended to your outgoing emails based on the settings you specified. You can create and manage multiple signatures if needed, allowing you to switch between them as required.
